HR & admin assistant

Executive support when required: 

• Executive administrative: providing administrative support to the branch manager, including managing schedules and organizing meetings 

• Documentation: preparing, reviewing and editing documents, presentations and reports 

• Meeting coordination: organizing and attending meetings, and following up on action items 

  
Communication and coordination: 

• Liaising: co-ordinating with the outsource about an expat’s work permit and visa, among staff for assigned tasks. Liaise with the HR/front desk team at Brand New Day’s head office in Amsterdam for the company intranet. Liaise with the building owner and suppliers, etc. 

• Event coordination: hosting, organizing and managing events such as free lunch, monthly dinner/party and annual outings, including souvenirs for staff. 
    

Recruitment administration: 

• Handling job postings 

• Screening CVs and finding qualified candidates 

• Keeping a database of candidates and updating statuses 

• Taking part in IT job fairs and connecting with IT faculty of selected universities 

• Facilitating internal projects 

HR assistance: 

• Onboarding/offboarding: ensuring all necessary documentation is completed and compliance is maintained 

• Policy support: help implementing and enforcing HR policies and procedures as instructed by the branch manager 

• Training coordination: supporting the organization of employee training programs and ensuring compliance with company policies 

 
Admin assistance: 

• Ensuring necessary office supplies (stationery, IT equipment and hardware, snacks and drinking station etc.) 

• Handling administrative duties to facilitate the company, such as reimbursements, booking meeting rooms etc. 

• Ensuring cleanliness 

Qualifications & skills: 

• Bachelor's degree in business administration, marketing, human resources or a related field. 

• Two years of experience in an executive assistant or HR administrative role, preferably including event and booth management  

• A strong ability to prioritize tasks, with attention to detail and problem-solving 

• The ability to work independently and take initiative in a dynamic environment 

• Excellent verbal and written communication skills in both Thai and English

• Proficiency in Microsoft Office Suite and event management tools 

• A strong ability to handle confidential information 

• Knowledge of HR compliance and labor law regulations 

What we offer 

• Money in the bank 

• Medical insurance 

• 14 days of paid leave, excluding Thai holidays (please come back though!) 

• A vibrant, internationally oriented company 

• Experience in international collaboration 

• The opportunity to attend meet-ups and English lessons 

• Room to do things your way 

• Free softdrinks 

Procedure  

Step 1: Upload your resume and motivational letter 

Step 2: Interview online with an office manager  

Step 3: Interview at the Bangkok office with the branch manager  

Step 4: Be hired, be awesome 

Location 
Brand New Day Diensten B.V. 

Bangkok Business Center, 29 Soi Sukhumvit 63, Unit 1304, Klongton-nuea, Watthana, Bangkok 10110 

This is what we stand for 
Our motto is: extra retirement savings for everyone. And by everyone, we really mean everyone. Regardless of race, color, ancestry, religion, nationality, gender identity, sexual orientation, age etc. 

This also applies to the people who work at Brand New Day. We believe that healthy diversity and inclusion lead to better collaboration, better service for our customers and consequently to better results. But it also leads to more personal growth and fun at work. It doesn’t matter who you are, we care about what you contribute. It’s not the number of stripes on your sleeve that determines whether one is right, but who has the best idea. 

Studies show that women and members of underrepresented communities apply for jobs only if they meet 100% of the qualifications. Does this sound like you? Please reconsider and apply even if you don’t. We look forward to hearing from you! 

Would you like to know more about how Brand New Day handles your personal data? Please read our privacy statement.